Manager of Finance

Posted date
Thursday, February 15, 2024
Deadline
Sunday, February 18, 2024
Start date
TBD
Job type
Permanent
Work hours
Full-Time
Competition number
APF2413
Supervision
Chief Finance Officer

Purpose:

With total assets under management in excess of $100M, the new role of Manager of Finance provides an opportunity to apply proven finance and leadership skills to the meaningful impact of philanthropy and cardiac care at the University of Ottawa Heart Institute (the “Institute”). If you are an experienced, highly-motivated and results-oriented leader then this is the role for you.

Your experience and expertise coupled with your CPA designation will ensure success in leading the University of Ottawa Heart Institute Foundation (the “Foundation”) finance functions as well as supporting the Institute’s treasury and capital asset operations.

The successful candidate will have one direct report.

Reporting to the Chief Finance Officer, the Manager of Finance will:

Foundation duties:

  • Oversee the Foundation’s financial processes, procedures, policies and internal controls for safeguarding assets and enhanced efficiency.
  • Manage the Foundation’s accounting system to ensure accurate financial data leading to and including preparation and review of quarterly and year-end financial reports.
  • Ensure the Foundation’s compliance with all regulations regarding non-profit organizations.
  • Ensure all CRA rules and guidelines are followed.
  • Oversee and manage all accounting functions including AP, AR, GL, gifts processes, grants processes, bank reconciliation, etc.
  • Prepare appropriate financial information to support Board and Executive decision-making, donor stewardship, program evaluation and budgeting.
  • Monitor and evaluate procedures and processes to ensure good internal controls and efficiency.
  • Perform investment account reconciliations, including completion of income allocation and self-funding allocation.
  • Manage annual disbursements.
  • Cash management (including interpret cash flows and projections and provide analysis)
  • Design, create or update fund statement templates when required.
  • Prepare interim fund statements upon request.
  • Prepare annual fund statements.
  • Manage and lead the Foundation’s financial year-end audit (including preparing working documents in assistance of annual audit process).
  • Prepare annual charitable return T3010.
  • Coordinate the development of the annual Foundation budget.
  • Prepare regular budget reports to assist staff in monitoring and interpreting the budget to actual results.
  • Collaborate with the Hospital in providing necessary financial reporting.
  • Follow up to staff, internal and external inquiries in a timely manner.
  • Work with staff to improve processes and find efficiencies.
  • Other duties as requested.

Institute duties:

  • Treasury
    • Oversee, forecast, and report regularly on Institute treasury positions and key performance indicators, while interacting with a variety of stakeholders from cross-functional teams, senior management, and external stakeholders.
    • Processes also include forecasting, working capital management, investment management, treasury risk management and interacting with financial institutions.
  • Capital assets
    • Work with the Capital Planning Team to ensure proper tracking and maintenance of the full capital plan cycle; including preparation and analysis of annual Capital Budget, and preparation of the five year Capital Budget
  • Assist in or carrying out of other adhoc special projects, reconciliations, analysis or presentations as assigned for providing decision-making information on matters with a financial impact.

Qualifications

  • Undergraduate degree in Commerce, Accounting, Business Administration or equivalent required.
  • CPA Designation required.
  • Minimum 5 years of related work experience in leadership, senior accounting and financial analyst roles.
  • Strong working knowledge of spreadsheets (Excel), including ability to work with Pivot tables.
  • Proficient in the use of all corporate MS-Office productivity tools, e.g. Word, PowerPoint
  • Excellent organizational and time management skills, attention to detail, accuracy and professionalism.
  • Excellent communication and interpersonal skills.
  • Excellent presentation skills (presenting financial statements to Finance & Audit Committee).
  • Flexibility and ability to work under pressure and meet deadlines.
  • Strong analytical skills.
  • Excellent teamwork as well as ability to work independently.
  • Demonstrates initiative and an aptitude to find improvements and efficiencies in tasks / operations.
  • English is mandatory in oral expression, oral comprehension, reading comprehension and written expression. Bilingual (French) is considered an asset.

Definite assets

  • Previous experience in a non-profit organization or fund accounting environment.
  • Previous experience in health care administration.
  • Experience in treasury / banking.
  • Experience in capital budget tracking and reporting.
  • Experience managing staff.
  • Previous experience preparing government remittances (sales tax and T4As) and charity tax returns.
  • Microsoft Dynamics NAV (Navision) experience.
  • Microsoft Dynamics JET reporting experience.
  • Raiser’s Edge experience.

The above statements are not intended to encompass all functions and qualifications of the position. Rather, they are intended to provide a general framework of the requirements of the position. Employees may be required to perform other functions not specifically addressed in this job description.

Additional information

  • All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
  • The Institute sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
  • All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
  • The Institute is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.

To apply

Please send your cover letter and CV to jobpostings@ottawaheart.ca.

Applications from Indigenous persons, members of racialized minorities, persons with disabilities, women, members of the LGBTQ+ community, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse and inclusive communities are strongly encouraged.

According to government policy, all qualified candidates are invited to apply; however, preference will be given to Canadians and permanent residents. When submitting your application, please indicate if you are legally entitled to work in Canada.

The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require – any information you provide will be handled respectfully and in complete confidence.

The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, and provide the following: an official piece of photo identification and a satisfactory Criminal Record Check and proof of two doses of COVID-19 vaccine.